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City Clerk

Overview

City Clerks Office
68700 Avenida Lalo Guerrero
Cathedral City, Ca 92234
Phone: 760-770-0322
Fax: 760-202-1467
E-mail City Clerks Office

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Department Summary

This program is designed to facilitate and maintain records of the business conducted by the City Council and City staff. Activities include maintenance of the City's public records system and legislative history; the processing of appeals, documents for recordation, initiative petitions, ordinances and various other City documents; preparation and posting legislative agendas; publishing and posting legal notices; conducting all City elections; administering campaign and financial disclosure laws; maintaining City Commission and Committee rosters; and providing secretarial support to the City Council.

Functions

The city clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the city council takes action, the city clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

The statutes of the State of California prescribe the basic functions and duties of the city clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The office of the city clerk is a service department within the municipal government upon which the city council, all City departments, and the general public rely for information regarding the operations and ledislative history of the City. The city clerk serves as the liaison between the public and the city council and provides related municipal services.

As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.

As a Legislative Administrator, the City Clerk plays a critical role in the decision making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.

Activities And Services

  • Keep City Council, committees, commissions, staff and citizens advised of issues being addressed at Council meetings by preparing and distributing all agendas, related materials, minutes, and responding to queries and conducting research.
  • Maintain accuracy of the City's Municipal Code by providing for codification and by updating all Code books within three months of receipt of codified material.
  • Ensure that the Council, City staff and interested citizens have ready access to City documents by maintaining an up-to-date and cross-referenced filing and retrieval system.
  • Provide citizens with the opportunity to remain informed in relation to City actions by meeting or exceeding all legal requirements regarding public posting, legal advertising and mailing of public hearing notices for zoning actions, assessment district proceedings, appeals and benefit assessments.
  • Provide citizen representation on boards, commissions and committees by advertising for applicants, receiving and acknowledging applications for appointment, arranging interviews, following through on appointments and maintaining up-to-date membership lists.
  • Ensure that all elected, appointed and other designated officials are provided with the information necessary to meet or exceed all legal requirements of the conflict of interest statutes by keeping informed of changes in the statutes, advising all officials of legal requirements and filing dates, and providing necessary forms.

 City Clerk PHONE E-mail
Gary F. Howell
City Clerk - Term 09/2013-11/2014
(760) 770-0385

ghowell@cathedralcity.gov

Tracey R. Martinez, CMC 
Deputy City Clerk

(760) 770-0322 tmartinez@cathedralcity.gov 

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Last updated: 2/26/2014 11:11:55 AM